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Purpose and Responsibilities
Materials Management is responsible
for Judicial's procurement (i.e., lease, rental, purchase) of goods and
services. The Judicial Branch is committed to meeting the objectives of
Title 4 Section 98 of the Connecticut General Statutes, which requires
the issuance of purchase orders and the transmittal of all commitments
to the State Comptroller.
It is the
duty of Materials Management to ensure that the equipment, supplies,
forms, and contractual service needs of the Judicial Branch are
acquired, accounted for, and disposed of in compliance with applicable
rules and regulations of the Branch and the State.
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Purchasing
Process Standards
Purchasing contracts will
be awarded to the low cost responsive bidder. In addition to compliant
product specifications, other factors considered in awarding contracts
include:
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PRICING - All prices placed on orders shall be legitimate
verified prices. All orders are subject to competitive pricing
analysis.
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C.H.R.O. COMPLIANCE
- Under the policies and procedures of the Office of the Chief Court
Administrator, the Materials Management Unit will supervise the
process for acquiring C.H.R.O. compliance certification for
contractors, service providers, and suppliers doing business with
the Judicial Branch.
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STATE SET-ASIDE -
The Department of
Economic and Community Development's guidelines require that 25% of
all contracts be placed with State Set-Aside Businesses (SSA)
including, Minority-Owned Business (MBE) enterprises. Judicial's
commitment to the State Set-Aside program is established each fiscal
year with the approval of the Executive Director of Administrative
Services, Office of the Chief Court Administrator.
In order to meet
goals under Department of Economic and Community Development's
State Set-Aside program, Request for Proposals (RFP's) and
Request for Quotations (RFQ's) for providing goods and services
to the Judicial Branch may be published exclusively for
participation by SSA or MBE vendors.
The Judicial Branch
supports this program and urges those who are not yet
certified to do so. Please register with the department of
Administrative services at the website shown below.
WWW.DAS.STATE.CT.US 
Supplier Diversity Office
165 Capitol Avenue
Hartford, CT 06106
Phone: (860)713-5236
Fax: (860) 713-7484
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WASTE PREVENTION AND RECYCLING
- The Recyclable content of products and
packaging are considerations that are used to differentiate tie bids
and to give additional value.
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Bidder Contract and Confidentiality:
Suppliers and
their representatives may contact personnel at the Materials Management
Unit concerning specifications of a Request for Proposal (RFP) or a
Request for Quotation (RFQ) until bids are opened publicly.
Technical
questions requiring consultation with other appropriate Judicial
personnel should be addressed to the Materials Management Office.
Any
changes to specifications must be communicated in writing to all holders
of the original specification.
Once bids are opened, and until the contract award is made public, the
Materials Management Unit will only communicate with participating
vendors on points of clarification.
Contact
Information:
State of Connecticut -
Judicial Branch
Materials Management Unit
90 Washington Street
Hartford, CT 06016
Phone (860) 706-5201 - Fax: (860) 706-5099
Business Hours: 8:30 a.m. - 4:30 p.m.
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