PDF/A Introduction - Document Preservation|
In the future,
the Judicial Branch will require that all electronically filed
documents uploaded in e-filing be in the PDF/A format.
Currently, the system accepts both PDF and PDF/A documents.
This move to a PDF/A standard is viewed as
a necessary step to enhance security and to improve the
archiving and preservation of case-related documents. For
more information on PDFs, go to the Frequently
1) Creation from electronic documents
PDF/A documents can be created by most word processor
programs. The necessary instructions for creating PDF/A
documents are given at:
For information about creating PDF/A documents with Adobe Acrobat 9
Professional or Standard, see
Creating PDF/A documents with Acrobat.
2) Creation from Judicial Branch
fillable forms, other programs or scanned documents
To keep the sizes of files down and to
make sure that files are text-searchable,
PDF/A documents should ideally be created using a word
processing program (like WordPerfect, Microsoft Word or
OpenOffice Writer), rather than being printed out in hard copy and scanned. Some scanning
software is capable of directly creating PDF/A format documents. If your software does not have the capability to save in PDF/A
format, the document may be saved (like printing) to PDF/A using a
PDF Creator Tool or it may need to be scanned as a regular PDF and then
converted/saved to PDF/A.
If you have Adobe Acrobat Professional, here is an
example of how to use that product with your scanner.
Special Considerations with using PDF/A
PDF/A is for the creation of archival
documents, similar to paper documents to make sure that they
will be readable in the
future, regardless of what fonts or software are on a
computer when a user subsequently views the documents. In essence, PDF/A is similar to a frozen image
of your document. This is desirable so the Judicial Branch
can ensure court documents are retained in the original format
With this in mind, it may be important for
you to retain your original source document in your word processor or file system as
the PDF/A document is usually used as a final static copy for
submission to the court.
An important consideration in the creation of PDF/A documents is
attachments and whether the hyperlinks they contain are “active”; see
Attachments and Hyperlinks in PDF/A Documents
3) Other PDF/A Compliant products
commercial products can create PDF/A documents (many are listed here).
The State of Connecticut Judicial Branch does not recommend any